Privacy Policy

1. Introduction
1.1. We are committed to safeguarding the privacy of our website visitors and service users; in this policy we explain how we will handle your personal data.
1.2. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
1.3. We will always hold your information securely and to prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

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2. Credit
2.1. This document was created using a template from SEQ Legal (http://www.seqlegal.com).

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3. How we use your personal data
3.1. In this Section 3 we have set out:

a) the general categories of personal data that we may process;
b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
c) the purposes for which we may process personal data; and
d) the legal bases of the processing.

3.2. We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring, protecting and improving our website and services.
3.3. We may process information contained in any enquiry you submit to us regarding products and/or services. (“enquiry data”). The enquiry data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website forms. The enquiry data may be processed for the purposes of offering, marketing and selling relevant products and/or services to you. The legal basis for this processing is our legitimate interests, namely the proper administration of our business and communications with customers
3.4. We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact form. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our business and communications with customers.
3.5. We may process eNewsletter subscription data that you send to us (“subscription data”). The subscription data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website eNewsletter form. This data may be processed for the purposes of sending you an eNewsletter from time to time. The legal basis for this processing is consent.
3.6. We may process data regarding your registration for an event/conference/webinar you submit to us. (“event data”). The data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website forms. The data (except for any ‘special category data) may be processed for the purposes of registering for, and the administration of, the event/conference/webinar. The legal basis for this processing (except for special category data) is our legitimate interests, namely the proper administration of our events and communications with attendees. Where we process ‘special category’ data for an event/conference/webinar related to dietary requirements or other health needs, the legal basis for this processing will be consent.
3.7. We may process any of your personal data identified in the other provisions of this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
3.8. In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
3.9. Please do not supply any other person’s personal data to us, unless we prompt you to do so.

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4. Providing your personal data to others
4.1. We do not disclose or share your data with any other organisation or third party.
4.2. In addition to the specific disclosures of personal data set out in this Section 4, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

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5. International transfers of your personal data
5.1. bksb Limited do not transfer your personal data outside of the EU.

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6. Retaining and deleting personal data
6.1. This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3. We will retain and delete your personal data as follows:

a) If you are a customer, or are taking steps to become a customer, we will retain your data for communication and marketing purposes until at such time you notify us you no longer wish to receive this information.
b) All personal data we gather via the forms on the website is reviewed on at least an annual basis and deleted if no longer required.
6.4. Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

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7. Amendments
7.1. We may update this policy from time to time by publishing a new version on our website.
7.2. You should check this page occasionally to ensure you are happy with any changes to this policy.
7.3. We may notify you of changes to this policy by email or through the notifications system on our website.

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8. Your rights
8.1. In this Section 8, we have summarised the rights that you have under the General Data Protection Regulations (GDPR). Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
8.2. Your principal rights under data protection law are:

a) the right to be informed;
b) the right of access;
c) the right to rectification;
d) the right to erasure;
e) the right to restrict processing;
f) the right to data portability;
g) the right to object to processing;
h) the right to object;
i) rights related to automatic decision making and profiling.

8.3. Right to be informed – You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data.
8.4. Right of access – Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data at no cost.
8.5. Right to rectification – You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
8.6. Right to erasure – In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed; or the personal data has been unlawfully processed. However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
8.7. Right to restrict processing – In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it, with your consent, for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest.
8.8. Right to data portability – You have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
8.9. Right to object – You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
8.10. Rights related to automatic decision making and profiling – You have the right to object to automatic decision making or profiling based on your personal data that has a legal or similarly significant effect.
8.11. You may exercise any of your rights in relation to your personal data by written notice to us. Contact details for the data protection officer can be found at the end of this document.

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9. Our details

9.1. This website is owned by The Roundhouse Gallery.
9.2. Our registered office is at The Roundhouse Gallery, The Firs, Uttoxeter Road, Foston, Derbyshire. DE65 5DL
9.3. Our principal place of business is at The Roundhouse Gallery, The Firs, Uttoxeter Road, Foston, Derbyshire. DE65 5DL.
9.4. You can contact us:

a) by post, using the postal address given above;
b) using our website contact form;
c) by telephone, on the contact number published on our website; or
d) by email, using the email address published on our website.
e) If your reason to contact us is to obtain information under your right of access, please request a copy of our Subject Access Request Form

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10. Data protection officer
10.1. Our data protection officer’s contact details are:

a) by mail: Data protection officer, Philip Evans, The Firs, Uttoxeter Road, Foston, Derbyshire. DE65 5DL.
b) by email, on the address published on our website.
c) by telephone, on the contact number published on our website.